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Unified standard of legally significant electronic document will enable to shift the document workflow to European standards in state authorities – experts

27-06-2019

On 26 June at 15:00 the press-conference “Unified Standard of Legally Significant Electronic Document” was carried out in UNIAN Information Agency. The event was held with the support of the German Government within the framework of the project “Administrative Reform in Eastern Ukraine II” being implemented by Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH.

According to Director of Department of Information Technologies at the State Agency for E-Governance of Ukraine Volodymyr Brusilovskyi, the implementation of this format will make paper documents obsolete in communication with European partners.

‘On 20 November 2018, the Order No. 60 of the State Agency for e-Governance of Ukraine “On Approval of the Requirements for Formats of Electronic Documents Workflow Data in the Government Authorities” entered into force. This order made it possible to start the process of transfer of document circulation in public institutions to the European standards. In this regard, the electronic document of a new format will comprise the text content and the electronic signatures of all the departments and institutions that participated in its elaboration,’ Volodymyr Brusilovskyi informed. He added that the adoption of this order regulates the requirements of archive storage, approval of drafts of normative legal acts and the conclusion and signing of agreements in electronic form. Besides, it will expand the possibilities for cross-border cooperation and enable to stop using paper documents in the work with European partners.

Technical Advisor for E-Governance of Administrative Reform in Eastern Ukraine II Project Viacheslav Shtanko pointed out that it was of vital importance to support this initiative as in general it goes about uniform rules for the document circulation market. ‘This includes the standards and regulations for the document circulation market without giving preference to one or another actor. Therefore, I am positive that we can now go one step further towards Ukraine’s integration into the digital single market and in the future it will contribute to the implementation of EU-Ukraine Association Agreement,’ Viacheslav Shtanko said.

In this context, Director of Central State Electronic Archive of Ukraine Yurii Kovtaniuk informed that this document format makes technically possible to simplify the information exchange between the operational systems. Besides, proper archive storage will be ensured.

The press-conference speakers were the following:

  • Volodymyr Brusilovskyi, Director of Department of Information Technologies at the State Agency for E-Governance of Ukraine
  • Nataliia Dresviannikova, Lawyer in Electronic Trust Services
  • Yurii Kovtaniuk, Director of Central State Electronic Archive of Ukraine
  • Viacheslav Shtanko, Technical Advisor for E-Governance of Administrative Reform in Eastern Ukraine II Project
  • Moderator: Andrii Melashchenko

The speakers shared their views on a single standard for a legally significant electronic document, aspects of archive storage of electronic documents and an expert assessment of the adopted legal and regulatory framework for electronic document circulation.

Source:UNIAN Information Agency